Vacancy
Assistant to the management

GENERAL INFORMATION ON THE VACANCY

You will be the main point of contact for internal and external contacts in all matters concerning the Executive Team, but especially the CEO. You will assist with various administrative tasks, manage schedules and coordinate communications, including highly confidential or critical matters.

YOUR DAILY ROUTINE

• Optimum planning, implementation, coordination and control of administrative processes in the management secretariat
• Processing correspondence from the management after consultation
• Effective support for the management in its entrepreneurial management tasks
• Preparation, planning and handling of all follow-up processes for business trips by the managing director and managers in the specialist area
• Responsibility for catering and accommodation for all customers and guests during visits
• Management of contracts for memberships, sponsoring, special events and trade fairs

YOUR APPLICANT PROFILE

• Proven experience as an executive assistant or in a similar role
• Excellent written and verbal communication skills in German and English
• Strong time management and ability to organise and coordinate multiple projects simultaneously
• Proficiency with Microsoft Office Suite and other productivity tools and the ability to familiarise yourself with new software and systems.
• Flexible team player who is willing to adapt to change and is not afraid of challenges
• Industry specific knowledge and a familiarity